Know who holds the cash, what was spent and which receipts are missing. When money is handed to site staff, project teams or an office for day-to-day spending, the records often end up in notebooks, photos and half-finished spreadsheets. This workbook keeps everything in one ledger and turns it into statements, summaries and approval documents.

USD 17.00 · one-time payment · instant digital download

The debit will be performed by Digistore24.com. Digistore24 is the reseller and handles payment, invoicing and refunds.

What's inside

• One transaction ledger. Date, person, description, category, vendor, reference and receipt numbers, cash received and amount spent. A running balance for each person is calculated for you, and rows are flagged NO SUPPORT or OVERDRAWN.
• People sheet. Up to 30 people with role, project or site and location, plus their received, spent, balance held, missing receipts and a status.
• Printable person statement. Pick a person from a list to get their full account statement with running balance, totals and sign-off lines.
• Summary. Organisation totals, spending by category for everyone or one person, and a 12-month view of cash received and spent.
• Allowance payment list. Weekly allowances in one currency converted to another, with a signature column.
• Budget and imprest request. List planned purchases and get a one-page request with grand total, amount in words and approval lines.
• Payment voucher. A printable voucher with lines, total, payment mode, receipt check and signatures.
• Start-here guide, up to 30 editable categories, colour-coded input and result cells, and example data so you can see it working.

Who it's for

• Project managers and site teams who give out cash advances
• Small businesses, NGOs, schools and churches with a petty cash box
• Accounts officers who need statements and approval documents quickly

Please read: what it is and isn't

This is a record-keeping tool. It is not accounting, audit or tax advice, and it does not replace your organisation's own approval and documentation rules. Expense records can contain personal and payment information, so keep the file protected and do not type bank or card numbers into it.

Requirements

Microsoft Excel, LibreOffice or Google Sheets.

Frequently asked questions

What is an imprest?
A fixed or advanced sum of cash given to a person to spend on agreed purposes and account for with receipts. The workbook works equally well for petty cash and cash advances.

Does it work in my currency?
Yes. Type your own currency labels and exchange rate in Settings.

Do I need a sheet for each person?
No. Everything is entered in one ledger tagged by person, so there are no tabs to copy or rename.

Does it connect to a bank or app?
No. You enter the data yourself, so it stays private.

What about refunds?
You have a 60-day return policy. Refunds are handled by Digistore24, the reseller.

Who do I contact?
support@nyansatek.systems